Because our archive material is unique, and much of it is legally Public Record, we have a few simple rules for users to follow:
- Please be considerate of our staff and other users when in the Search Room.
- Please keep noise to an absolute minimum to avoid disturbing other researchers. Mobile phones must be switched off.
- Please follow the guidance of our staff in all archive matters.
- Please handle all records with utmost care.
- Please do not add or remove anything from any record. Records should be kept in their original order.
- Please leave your bag and coat in a locker in the Reception area.
- Please use a pencil or personal computer when taking notes.
- Self-service copying is allowed from microfilm or microfiche. There is a charge for this service. Visitors must complete a ‘Request for Reprographic Services’ form.
- We allow photography of documents. Please ask staff for a master copyright declaration.
- Alternatively staff can carry out copying. Please ask.
- Last orders for documents must be handed to staff by 4.30pm, or 6.30pm on Thursdays.
- Please do not smoke anywhere in The Royal Mail Archive.
- Please do not eat or drink in the Search Room – only in the Reception area
- Closed circuit television is in operation.
- Please ensure that your use (and any use permitted by you or on your behalf) of any Personal Data complies with the Data Protection Act 1998 (including not using any Personal Data contained in the Archive to support measures or decisions in such a way that substantial damage or distress may be caused to any living Data Subject assuming a life span of 100 years, not directly contacting any Data Subject unless permitted to do by us, ensuring that any Personal Data obtained by you is kept secure, and that it is securely disposed of when no longer required).
Email the Search Room if you have any questions.